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Recording & Reference Library

Business Operations Quarterly Updates

Acronym Glossary

Use this quick-reference guide to decode common terms you will see in Oracle, Concur, and our Business Operations guidelines.

• BFS (Business & Financial Services): The central UCR campus department that oversees university-wide financial systems, procurement, and accounting.
• COA (Chart of Accounts): The standard funding string (account numbers) used to pay for general departmental purchases in Oracle.
• EH&S (Environmental Health & Safety): The campus department that must pre-approve the purchase of hazardous materials, chemicals, or specific lab equipment.
• FAO (Financial and Administrative Officer): The primary budget owner and financial approver for your specific department or unit.
• SOMIT (School of Medicine Information Technology): SOM's IT department. They must pre-approve software subscriptions, computer hardware, and AV equipment purchases.
• PCard (Procurement Card): A university-issued credit card used for routine, low-cost goods and services (typically under $10,000).
• PO (Purchase Order): The official, approved document sent to a supplier authorizing a purchase. Reminder: Never sign a contract or commit to a supplier without a PO.
• POETAF (Project, Organization, Expenditure Type, Task, Award, Funding Source): The specific funding string format used in Oracle for purchases tied to grants, sponsored research, or specific projects.
• SAA (System Access Administrator): The individual in your department responsible for granting you specific roles and permissions in systems like Oracle and Concur.
• SOW (Statement of Work): A document provided by a supplier or independent contractor that details exactly what services they will perform, timelines, and deliverables.
• SSPR (Source Selection & Price Reasonableness): A required justification form used for federally funded purchases over $10,000 or non-federal purchases over $100,000 to prove UCR is getting a fair price.
• T&E (Travel & Entertainment): Refers to the policies, expenses, and reimbursements related to university business travel and hosting events (usually processed in Concur).
• UCOP (University of California Office of the President): The systemwide headquarters that sets the overarching policies (including procurement and travel rules) for all UC campuses.